Executive Administrative Assistant

Executive Administrative Assistant

job details:

  • location:Brentwood, NY

  • salary:$25 - $28 per hour

  • date posted:Wednesday, November 14, 2018

  • experience:Experienced

  • job type:Temporary

  • industry:Finance and Insurance

  • reference:S_705354

  • questions:matthew. burling@randstadusa. com631/392-5852

job description

Executive Administrative Assistant

Our client is a leading provider of investor communications and technology-driven-solutions to banks, broker-dealers, mutual funds, and corporations globally. Innovating and growing for over 50 years, FORTUNE- magazine has put our client on its 2015 list of the World's Most Admired Companies in the financial data services category and for the 8th year, they have been honored as one of the Best Companies to Work for New York.

They are looking for a qualified and hard-working individual to join their Administrative Team.


Work with Administrative team providing support for a group of company leaders

Answer busy phones in a professional, courteous manner and take accurate messages

Manage multiple daily updates within Salesforce. com; our contact and sales management system Assist members of team with travel arrangements including flight, hotel, ground transportation

Monitor inventory and order departmental supplies, equipment and support tickets

Coordinate internal meetings and client site visits including securing conference rooms, necessary equipment, ordering and setting up refreshments and meals, scheduling facility tours and creating agendas.

Process and distribute incoming and outgoing correspondence including UPS, mail and email

Take charge of executive calendars, manage meetings and correspondence, coordinate with other admins and with department contacts to remain organized and on task

Collect and distribute weekly team calendar

File department contracts

Working hours: 8:30 AM - 5:30 PM


--Ability to take charge and drive results

--Strong working knowledge of MS Office; Outlook and Excel in particular,

--Strong initiative and problem solving skills, ability to think quickly and be flexible as the need arises

--Curious Intelligence: Willingness to take on any idea or problem and find a solution.

--Must be able to develop relationships within the company and have the ability to influence within the organization






Ability to work in a fast-paced, unpredictable, high-multitasking environment.

Administrative Assistant Experience a must

Prior experience supporting an executive is a plus

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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